Taking time off work is always a bit of a stressful situation. If you’re fortunate enough to have paid leave, this can help minimize the impact that it has on your finances. But, even if you do receive a paid leave, there can be unforeseen issues that crop up that you didn’t think about.
One of the main problems is that each type of leave and how it’s handled by your employer will differ. In some cases you may notice little change and your paychecks keep arriving as usual. In other cases you may actually have to go through the process of filing a claim with an insurance provider to collect your benefits. Understanding how this will affect your financial situation can prevent bigger problems from popping up down the road.
A Recent Personal Example
As you may recall, we recently had a baby so we had a chance to experience the impact that taking leave from work, even if paid, can have on our finances. Here’s how our scenario played out.
Both my wife and I were both fortunate enough to have some paid time off for the birth of a child that fell under FMLA, or the Family Medical Leave act of 1993. I was granted two weeks of paid time off, and my wife was granted eight weeks paid. We both had the option to get up to 12 total weeks if the remaining time was unpaid. While paid leave is a nice benefit, it was actually interesting to see how differently they were handled.
My leave was 100% pay and didn’t require me to file for disability benefits or anything like that. On the other hand, my wife’s paid leave was only 60% (which is pretty standard for short-term disability) and we had to file directly with the insurance company her employer uses for disability claims.
So, right there you can see how a reduction in pay alone can throw your finances out of whack. But, that isn’t the real problem. Most of the problems didn’t present themselves until some time later.
Paid Leave by Payroll vs. Insurance
Here’s where the real issues can start to crop up. If your leave is paid out by your empmloyer through payroll, there’s a good chance that nothing will really change. This was true in my case as mentioned above. My paychecks were deposited as usual, 401k deductions taken out, taxes withheld, so it was just like any other pay day. But when dealing with a disability insurance claim, you’re probably going to experience something completely different.
The first thing that will probably stand out is how your disability payments are taxed. Disability payments may or may not be taxable and it depends on how your plan is paid for. Here are a few examples:
- A person buys individual disability insurance from an insurance company. He/she pays the premiums with after-tax dollars, that is, the premiums are not deducted from taxable income as a business expense or otherwise. Because the premiums were included in taxable income, any benefits that person receives from the policy due to disability are not income taxable.
- An employer provides short term and long term disability to all eligible employees, and provides them as an employee benefit without cost to the employees. Because the employer deducts such payments from its income as a business expense, any disability benefits received by disabled employees are fully income taxable.
- An employer provides, without cost to the employees, a long term disability plan that pays 50% of their salary if disabled. Each employee has the right to additionally purchase, through payroll deduction, an additional 10% benefit to bring the total disability benefit up to 60% of income. The disability benefits are taxable in proportion to how the premiums were paid. Since the employer deducted the premiums for its coverage, any benefits received from that portion of the plan would be taxable, however, the benefit that comes from the portion the employee purchased with their after tax dollars would be income tax free.
As you can see, this can have a pretty significant impact on your disability income depending on how you receive the benefits. In our situation, short-term disability was paid for by my wife’s employer. The good news is that means we don’t pay a weekly or monthly premium for this benefit. But, that also means that her benefit is 100% taxable.
Not a big deal since income is taxable anyway, but here’s one of the issues — the insurance company does not withhold taxes for you. Now, if you’re planning ahead for this, that can actually be a good thing. You put more money in your pocket and can put it to work in a way that’s better than the IRS hanging onto it. But, most people don’t even realize that taxes aren’t withheld or forget about it, and guess what happens come tax time? That’s right, they are shocked because they might suddenly owe more taxes than expected in April. So, if you’re receiving disability benefits, make sure you understand how it should be taxed, if at all, and then plan accordingly to avoid surprises.
Retirement Plan Contributions
Here’s another one that can sneak up on you if you’re receiving a benefit from an insurance company instead of getting paid through payroll. In most cases, your 401k contributions will not be deducted. This means if you’re currently contributing to your retirement plan and begin receiving disability while you’re off, you could go weeks or even months without making any retirement plan contributions.
This came as a bit of a blow to us because we don’t qualify for deductible traditional IRAs, so our 401k plans through work and an IRA for self employment income is the only option for pre-tax contributions. So, you have to make sure that if you still want to make retirement plan contributions that you make up the difference either by increasing your contributions for the rest of the year, deposit it into another account if you can, or have your spouse change their contributions. Otherwise, you may find that you end up going without making new contributions for a while.
Finally, another major issue to consider if you’re receiving your paid leave through insurance is that in most cases your insurance premiums will not be automatically deducted. If you’re having your health insurance premiums automatically deducted and then begin receiving disability, chances are you’re going to now need to write a check on your own to cover those premiums until you begin having regular paychecks again.
It is just one of those things you don’t really think about because it may have been automatically taken care of for so long, but it can be a nasty surprise when a few weeks into your leave you get a letter in the mail saying you owe the insurance company money to keep your policy in effect.
Plan for the Changes
Don’t wait until the last minute to see how taking a paid leave of absence from work will affect your financial situation. In some cases, you may seamlessly transition into your paid leave, but in others, you might find that you’re hit with less pay, no taxes withheld, no retirement contributions made, and the need to write a check out-of-pocket to keep your insurance going.
While these aren’t difficult things to plan for, if you’re under stress from having a child or physically disabled due to an accident or illness, these lttle things can easily be forgotten and add up to bigger problems down the road.
Author: Jeremy Vohwinkle
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